Administrative Specialist I

Location: Linthicum Heights, MD
Date Posted: 02-21-2018
Great Opportunity for an entry level Administrative Specialist (Training Support Specialist) with excellent customer service skills and basic MS Office Suite experience .
Must have an active TS/SCI clearance and have a current polygraph.
Can also apply directly to our website at or send your resume to
Prepare and maintain documents/files/folders.
Record and Maintain data records in Databases.
Prepare and maintain schedules.
Prepare and deliver briefings.
Initiate, track and conduct follow-up for tasking.
Validate requirements.
-print reports and other training documents in draft and final form using word processing software and/or other automated programs
-compile and assemble routine correspondence (such as student processing forms) and records.
-take meeting minutes, maintain action log and provide training support for conferences, seminar events, and user groups to include maintaining calendars, tracking and scheduling appointments
-assist the instructor with classroom equipment 
-escort uncleared visitors and instructors
-verify instructors/adjunct faculty needs
-schedule speaker for opening remarks
-verify course prerequisites are met
-create and print student sign-in sheets and rosters
-provide emergency roster and contact information to the appropriate office
-fax roster to external facilities if needed
-address student issues pre- course, during, and post-course
-send student welcome letters, kick-off letters and post-course material for platform training 
-post course information on classroom doors
-ensure instructors are on key list
-document Non-NCS course completions
-process PEAK forms/evaluations  
-enter student grades into ELM 
-schedule photographer
-obtain and coordinate parking spaces for speakers/external instructors
-create, maintain and provide e-mail aliases to students for follow-up learning events and social networking
-notify appropriate facilities of large group activities/events (security, parking, food service) 
-set-up classroom in accordance with instructor and student requirements
-reserve non-standard course audio/visual equipment
-schedule transportation for learning events
-virus scan unclassified files on CDs and DVDs
-arrange for classroom cleaning
-sign-out pagers
-pull keys to open and secure rooms
-complete entrance and exit inspection forms for external instructors’ personal equipment 
-send syllabi, student lists, and course information to briefers, instructors, and speakers 
-collect course supply orders
-transport classified materials to and from classrooms in other NSAW buildings
  • One (1) year experience participating in a synchronous learning environment
  • Must have a TS/SCI clearance and have an active  polygraph.
  • Two (2) years in Microsoft Office Suite of products (e.g. EXCEL, Word and Power Point)
  • Two (2) years of customer service skills/principles.
Generous Referral Bonus Program!
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